First Day Success

• Your first day checklist: Headquarters

  If you’re working at our Headquarters, you’ll have access to systems and building amenities. You will be expected to follow social distancing and other protocols. Do not come into the office if you are sick or believe you’ve been exposed to COVID-19.

  First Day Guide:

  · Park in our Visitor lot north of the building. Access is off 10^th Street

  · Check in at the security desk in the lobby; your leader will meet you

  · Spend some time with your leader and coworkers to make introductions and get acquainted

  · Meet with Facilities to pick up your ID badge

  · Meet with Service Desk to gain system access and log-in credentials

  · Work with your leader or a coworker for a quick walkthrough of our intranet (Front Porch) and Workday (our HR system)

  · Complete your New Employee Task List in Workday

  · Bring your I-9 documents to Human Resources (located on 5-W) within three business days of your start date

  o While you’re there, pick up your welcome gift from HR!

  · Review the list of helpful Bank documents and information provided by your leader, including:

  o The Bank’s Benefits Guide (request a benefits walkthrough with the HR team if you’d like more information on making your benefit elections)

  o Policies and procedures that are applicable to your work

  o Department and team procedures

  o Employee Handbook

  · Join your leader or a coworker for a tour of the building

  · Work with your leader or a coworker for a review of systems and tools used by your team and/or the Bank (Webex, Outlook, Bank servers, SharePoint, etc)

  First Day and Beyond

  · It will take time to learn and understand the Bank’s mission, vision, systems and tools. That’s ok!

  · Use the first few days and weeks to get acquainted with your team and Bank. Meet your coworkers for coffee and/or lunch

  · Attend a team meeting (virtual or in-person) to get to know your coworkers

  · Schedule regular one-on-ones with your leader (and direct reports if applicable)

  · Take assigned New Employee training to understand Bank policies and protocols

  · Attend Orientation to learn about our history, mission, vision and values, plus gain an understanding of our various departments and their role in fulfilling our mission

  · Attend Kris Williams’ (president and CEO) bi-monthly Briefing – a 30-minute Webex designed to inform, engage and recognize all employees

• Your first day checklist: Remote

  If you’re working remote, you’ll be asked to use your own Wi-Fi, computer and mobile phone. If needed, you can meet with our Service Desk for a loaned laptop or PC.

  First Day Guide:

  · Connect with your leader via phone to start the day

  · Call Service Desk (515-412-2555) for help downloading VMWare to gain Bank system access and log-in credentials (see VMware setup document)

  · Work with Service Desk to get set up in Outlook and Webex

  · Work with your leader or a coworker for a quick walkthrough of our intranet (Front Porch) and Workday (our HR system); use Webex or Jabber to screen share together

  · Complete your New Employee Task List in Workday

  · Complete your I-9 in Workday

  · Scan and email your 1-9 documents to HumanResources@fhlbdm.com within three business days of your start date. Email HumanResources@fhlbdm.com with questions

  · Review the list of helpful Bank documents and information provided by your leader, including:

  o The Bank’s Benefits Guide (request a benefits walkthrough with the HR team if you’d like more information on making your benefit elections)

  o Policies and procedures that are applicable to your work

  o Department and team procedures

  o Employee Handbook

  · Work with your leader or a coworker for a review of systems and tools used by your team and/or the Bank (Webex, Outlook, Bank servers, SharePoint, etc).

  First Day and Beyond

  · It will take time to learn and understand the Bank’s mission, vision, systems and tools. That’s ok!

  · Use the first few days and weeks to get acquainted with your team and Bank

  · Attend a virtual team meeting to get to know your coworkers

  · Take assigned New Employee training to understand Bank policies and protocols

  · Schedule regular one-on-ones with your leader (and direct reports if applicable) via Webex for communication and updates

  · Attend Orientation to learn about our history, mission, vision and values, plus gain an understanding of our various departments and their role in fulfilling our mission

  · Attend Kris Williams’ (president and CEO) bi-monthly Briefing – a 30-minute Webex designed to inform, engage and recognize all employees

  · Watch for a welcome gift in the mail!

• Employee Appearance

  Dress guidelines for FHLB Des Moines

  Each day is different, and that may require a slightly different approach to your day’s wardrobe decision. But, the goal remains the same: to look polished and professional.

  Casual business attire is popular, and our dress policy takes a more relaxed approach to office wear. That said, your work attire should complement a professional work environment and reinforce our value of Respect – extremes in dress and personal appearance are not appropriate for the office and should be avoided.

  Professional pride in your appearance is important. Below are a few “do’s and don’ts,” but at the root of our policy is good common sense and sound judgement.

  Acceptable:

  • Button-down shirts, polos and blouses
  • Sweaters, jackets, blazers, sport coats and cardigans
  • Dress slacks, khakis, skirts and capris
  • Clean jeans with no holes or rips
  • Dress shoes and modest dress sandals, loafers

  Unacceptable:

  • T-shirts (with the exception of FHLB Des Moines T-shirts tied to Bank initiatives and events)
  • Athletic/gym wear, such as yoga pants and tank tops
  • Workout clothing, such as gym shorts and sweatshirts
  • Clothing with offensive words, terms or pictures
  • Dirty, ripped or torn pants Athletic shoes Flip-flops
• Acceptable documents for I-9

  Federal law requires that we’re able to confirm all employees’ employment eligibility for work in the U.S. To do that, all employees must complete Form I-9, Employment Eligibility Verification, which helps us verify each employee's identity and employment authorization.

  Acceptable documents for Form I-9

  Employee must provide ONE document from List A or one document from BOTH List B and List C. All documents must be unexpired.

  List A (Examples of documents that establish both identity and employment authorization)

  • U.S. Passport
  • Form I-551, Permanent Resident Card or Alien Registration Receipt Card
  • Form I-766, Employment Authorization Document Card
  • Foreign passport with Form I-94 or Form I-94A with Arrival-Departure Record, and containing an endorsement to work
  • Foreign passport containing a Form I-551 stamp or Form I-551 printed notation

  List B (Examples of documents that establish identity)

  • Driver’s license
  • School ID card with a photograph
  • Voter registration card
  • U.S. military card or draft record
  • Native American tribal document

  List C (Examples of documents that only establish employment authorization)

  • Social Security Card
  • Birth certificate
  • Form I-197, U.S. Citizen ID Card

  More information and a complete list of acceptable documents may be found here.

• Parking

  New Hires

  • Park in the Visitor Parking Area on the north side of 909 Locust:
  • 

  • Pick up your parking lot access card, or parking ramp card, from Facilities (northwest corner of 5^th floor)
  • Park in your assigned area going forward

  If visitor parking is full:

  1. Use street parking or the parking ramp on 10^th Street and Locust (entrance off Locust Street); pay. Save your receipt to be reimbursed via Workday
  2. Or, call your manager who will work quickly with a member of the Facilities team to open the North lot security arm for you, where you can park for the day
• Hybrid Work

  We know a flexible schedule is one of the keys to a great work/life balance. That’s why we offer a hybrid work option for most roles at FHLB Des Moines.

  Our hybrid option is:

  • Three days in-office
  • Up to two days from home

  You’ll work with your leader to confirm eligibility and finalize a schedule that works best for you. Our inclusive workplace provides the tools and technology to ensure all employees – remote, fulltime in-office and hybrid – can collaborate easily and effectively with each other.

Our Commitment to...