FHLB Des Moines uses online loan collateral pledging and releasing. Hard copy or emailed pledge and release forms will not be accepted and processed. All collateral must be pledged online via eAdvantage using web-based Borrowing Base Certificates (BBC), loan listing files and/or securities pledge and release forms.

Tools available on this page provide further support for members pledging and releasing all collateral to FHLB Des Moines.

Do not hesitate to contact the Collateral Staff with any questions by emailing advancecollateral@fhlbdm.com or calling 800.544.3452, ext. 5408.

To navigate to a particular section on this page, click on one of the links below.

• Webinar Information

• Creating an eAdvantage User

• Navigating the BBC Forms

• Loan Listing Information

• New Collateral Procedures for 2011

• Contact Information

• Loan Listing File Formats

• Securities Pledging and Releasing                    updated December 29, 2011

• Securities File Formats                                         updated October 11, 2011

• Loan Eligibility Guidelines and Checklist          updated December 15, 2011

• Frequently Asked Questions

• Electronic Notes                                                     updated December 15, 2011

• Collateral Maintenance Levels                            updated April 1, 2011

• Underwriting Assessment Matrix

Creating an eAdvantage User

To utilize online collateral pledging, an eAdvantage User must be created.

Members decide who will have access to their private, "members-only" website. FHLB Des Moines recommends that you have at least two people identified for each of the three eAdvantage collateral pledging user groups. While you may authorize the same individuals to be BBC, Loan Listing and Securities Users, separate eAdvantage set-up as a BBC, Loan Listing and Securities User is necessary. It will be their responsibility to electronically submit your quarterly BBC forms, monthly Loan Listing files and/or Securities Pledge and Release forms.

These users will be the only individuals in your institution able to pledge collateral, as all Collateral Pledge and Release forms will no longer be available for download on the Bank’s website after implementation in October 31, 2011. eAdvantage users will also serve as a liaison between your financial institution and FHLB Des Moines in matters relating to online collateral pledging and releasing. A correct and current email address is required for each eAdvantage user, to help ensure collateral pledging relating communications reach those who pledge or release collateral online.

Please notify FHLB Des Moines of changes in BBC, Loan Listing and/or Securities User email addresses at advancecollateral@fhlbdm.com.

Navigating the BBC Forms

How to Submit a File

FHLB Des Moines has created online BBC forms that are very similar to those that are currently downloaded and faxed in quarterly. The main difference is that forms will now be accessed and submitted electronically.

A step-by-step guide to completing your BBC forms provides you instructions on logging into eAdvantage, selecting the correct form, certifying the data and submitting it to the FHLB Des Moines Collateral Department. A webinar walking you through completing and submitting online BBC forms is now available.

Types of Forms Available

The links below show the BBC forms available for online loan listing. The first page in each document is the form you will see if you complete the form without an internal list, and the second page provides an example form when you elect to complete an internal list containing your pledge detail.

Forms are available for completion through eAdvantage.

Loan Eligibility Guidelines and Checklist  Updated December 15, 2011

Individual Loan Category Eligibility Checklists are back!

Individual loan category eligibility checklists are now available for members’ use. Members now have a choice of using the summary eligibility guidelines and checklist or individual loan category eligibility checklists.

If you are navigating the FHLB Des Moines BBC forms in eAdvantage, the eligibility guidelines and checklists are available in the Collateral Assistance section under the Table of Contents header in both the BBC forms and the Loan Listings areas. In both eAdvantage locations, the checklists are available as a PDF only.
 

Electronic Notes  Updated December 15, 2011

Definition of a qualifying electronic note
Electronic notes are loans with promissory notes created electronically, executed electronically, transferred electronically and stored electronically.

Electronic notes meeting all other FHLB Des Moines collateral category eligibility guidelines can be pledged as collateral to FHLB Des Moines if:

• the loan’s promissory note meets the Uniform Electronic Transactions Act (UETA) “transferable record” definition, including:

  • The electronic record would be considered a note under Article 3 of the Uniform Commercial Code if the electronic record were in paper form, and

  • The issuer of the electronic record has expressly agreed at origination that it should be treated as a transferable record under the UETA

The following do not qualify as electronic notes and will not be accepted as FHLB Des Moines collateral:

• paper promissory notes that are destroyed and/or converted into electronic forms through scanning or imaging

• paper notes with facsimile signatures

UETA and the ESIGN Act together provide the legal framework for validating electronic records, signatures and contracts. Please retain evidence documenting compliance with UETA and the ESIGN Act provisions relating to consent, control and transferability for pledged electronic notes. FHLB Des Moines field staff will review this information during Member Collateral Verifications.
 

Frequently Asked Questions  Updated December 15, 2011

Choose the appropriate document below to get answers to questions we receive frequently.

• Borrowing Base Certificates    updated December 15, 2011

• Loan Listing  updated January 5, 2012

• Securities

Loan Listing Information

The following collateral classes have moved from quarterly BBC submissions to monthly Loan Listing file submissions:

• Residential 1-4 Family First Mortgage Construction Loans

• Secured Agri-business Lines of Credit

• Secured Business Lines of Credit

• HELOCs

• Participations: 1-4 Family, Multi-family, Commercial Real Estate and
  Ag Real Estate first mortgages

• Student Loans

These loan collateral classes have moved to monthly loan listing pledging to allow more frequent reporting of loan balances and other information used to manage these collateral classes.

Loan Listing files are generally considered current when submitted to the Bank within 15 days of each month-end. Loan Listing files may be required more frequently for certain collateral classes and pledging arrangements. Members pledging collateral on a Loan Listing file are no longer be subject to Loan Pledging fees. Custodial Fees for delivered loans will still be assessed and passed through where applicable.

Loan Listing File Formats

The Bank has three loan listing file formats: General, Expanded and Government.

• General File Format
  
  The General File Format is to be used by members who have signed a Blanket Advance, Pledges and Security Agreement (APSA) and are pledging the above listed loan categories (excluding student loans).
   
• Expanded File Format
  
  The Expanded File Format is to be used by members who have signed a Blanket APSA and have a maximum Total Credit Exposure to Total Assets ratio of 20 percent or less and pledge all loan categories listed above (excluding student loans).
   
• Government File Format
  
  The Government File Format is to be used by members who have signed a Blanket APSA pledging USDA and FSA guaranteed loans. This format should be used only if the guarantee certificate is held by FHLB Des Moines.
   
• Collateral Reporting Method Matrix

Securities Pledging and Releasing  Updated December 29, 2011

Effective November 1, 2011, FHLB Des Moines members must pledge and release securities collateral securing advances online, using forms available through eAdvantage. Hard copy and faxed forms will no longer be accepted or processed. Members will find the online securities collateral pledging and releasing forms to be very similar to the paper forms previously used.

Documents with further details and instructions to assist you in using online securities collateral pledging and releasing are available below.

Getting Started with online securities pledging and releasing

Navigating online securities pledge and release forms

• Pledging Individual Securities
• Pledging a File of Securities
• Releasing Individual Securities
• Releasing a File of Securities

Securities File Formats

• Pledge File Format
• Release File Format

Eligibility Criteria – Updated December 29, 2011

• Securities Eligibility Criteria

New Collateral Procedures for 2011

Subsidiary Collateral Pledging

Assets held by a member’s subsidiary (i.e. Real Estate Investment Trust) that are eligible as collateral have been permitted for use provided the member, their subsidiary and FHLB Des Monies have signed the proper pledge agreement. Collateral pledged by subsidiaries will be reported separately on the same online BBC form used by the member. Click here to see an example of the reporting format for a subsidiary pledging Residential 1-4 Family First Mortgage Loans for a member. Members who list their loan assets will continue to include loans pledged by subsidiaries in the file the member submits to FHLB Des Moines.

Affiliate Agreements

Assets held by an affiliate of the member that are eligible as collateral may be used to secure credit to that member as long as there is an executed Affiliate Agreement signed by all three parties. Collateral pledged by an affiliate institution will be included in the member's loan list file submitted by the member’s eAdvantage Loan Listing User. The Bank’s listing file format specifications are found in the Loan Listing section above.

Commercial Real Estate First Mortgages Pledged Collateral Reporting

Members pledging commercial real estate need to report this collateral as one of the following:

1. Owner Occupied
2. Non-Owner Occupied

There are separate BBC forms for owner occupied commercial real estate loans and non-owner occupied commercial real estate pledged. Members pledging via a Loan Listing file will need to report commercial real estate in the same groups as BBC form pledgors.
 

Webinar Information

Presentations on BBC forms and Loan Listings are now available. For copies and further details, please click here.
 

Department Contact Information

For general Advance Collateral questions, call 800.544.3452, ext. 5408 or send an email to advancecollateral@fhlbdm.com.

You may reach the following employees by calling 800.544.3452 followed by the appropriate four digit extension. If you are calling locally, the prefix is 281 followed by the extension.